Royal Cliff Events

wedding information

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CONGRATS!

 

This page has vital information for you and your booked Royal Cliff wedding, including what to expect of your planning process. If you have specific questions about your big day plans please ask your wedding planner or refer to the Fab Weddings website for more information.

 
 

WEDDING PLANNING TIMELINE

Here is the overall planning and design process for creating your perfect wedding day

  • First planning meeting

    • We will draft an outline of your day of timeline.

  • Vendor meetings

    • You will be responsible for scheduling meetings with any vendors you booked, through us or not. Here are the vendors that can be selected as part of your package:

      • Bakery

      • Catering

      • Floral arrangements decorator

      • Linens decorator

      • Florist / fresh flowers designer

      • Photographer / Engagement shoot

      • DJ

      • Officiant

  • Second planning meeting

    • We will meet again for an update design meeting closer to your wedding. The best time November - April.

  • Confirmation email

    • Two weeks before your wedding all details should be finalized. At this point we will email you the timeline and room layout for a final review and approval, you will have 2 days to make any final changes. A final guest count will be due and no changes may be made after this date.

  • Confirmation call

    • For your wedding day you will be assigned an event manager, they will call you to go over the party plan, and confirm with you a date for setup and decorations drop off.  If there is no event the day before yours we can start early, if not, most of the set up will be done sometime between midnight and noon on your wedding day.  Remember, setup and takedown is part of your wedding package, you do not need to join us, but are welcome to.

  • Decor drop off

    • Best practice is to drop off decor the day of your rehearsal, minimizing the number of trips you need to make. We will confirm that all of your decor boxes are labeled and that all decor has been listed on the layout and timeline. If you add any last minute items please do so before your two week confirmation email.

  • Rehearsal and rehearsal dinner

    • This will be coordinated during your second planning meeting.

  • Wedding Day

    • We’ll handle all the details, all you need to do is relax and enjoy the day!

    • Please note that Saturday’s are a popular tour date, brides and grooms just like you with busy lives may find themselves only available to see the space for their upcoming wedding on the day of yours. We limit tours to before noon and will do our very best to be inconspicuous. Don’t worry, your event manager will not be giving the tour and will still be dedicated to making your day great!

  • Pick up decor

    • This will be coordinated during your second planning meeting, we will assign 1-2 people to take gifts and cards and any decor, either the night of your wedding or the next day. Either way, our staff will pack up all of your decor and help load vehicles.

  • Enjoy being married!

    • Don’t forget to leave us a five star review after your fab wedding! 

 

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STAFF AVAILABILITY AGREEMENT

We guarantee that a qualified representative will be on site for your wedding to provide the services you reserved; while we will do our best to provide the person you’ve requested, circumstances beyond our control may make it necessary for us to replace the representative you chose with another one.

We reserve the right to substitute the chosen representative in such cases. A refund will not be given in such circumstances. However, should we be unable to provide a substitute, you will receive a full refund of funds paid for that service and a $50 payment as an apology. This is our availability guarantee.


CHANGES AND AGREEMENT TERMS

Are included in the quote/agreement PDF document. Please review. You have one week from the agreement date to cancel of request changes to the terms. After that first week, the agreement will be in effect.


PAYMENTS, RESCHEDULING, AND CANCELLATIONS

Customer agrees to make payments based on the payments schedule included in their agreement. If total amount paid is less than minimum required based on the Total Payments schedule, Company may cancel the reservation and keep all funds paid to date.  Prior to taking this action, Company would give Customer one written and phone notice and a week to remedy the situation by bringing the amount paid up to minimum required per the schedule.

Should Customer cancel the Event for any reason, the CANCEL FEE becomes due immediately, and Customer agrees to remit funds to cover the difference within 7 days to Company.  Should Customer fail to do so, Company may refer Customer to a collections service, and Customer agrees to pay any and all collection costs.

Reschedule Fee - is the cost to be paid by Customer to Company, in case Customer wants to change the event date to an alternative date.

Flex Resched. Fee (or Flexible Rescheduling Fee) - is the Cost to be paid by Customer to Compay in case Customer wants to change the event date to a completely new date, that is an open and available date within 120 calendar days from the moment the Customer decides to make this date change.